Privacy Policy

Effective Date: 6/06/2025

1. Who We Are

DMF Systems Ltd
Registered Address: Unit 3 Plato Business Park, Damastown, Dublin 15, Ireland
Email: info@dmf.ie
Phone: +353 1 8260470
Data Controller: DMF Systems Ltd

2. What Information We Collect

We may collect and process the following personal data:

  • Contact Information: Name, email address, phone number (if you fill out our contact form).
  • Usage Data: IP address, browser type, pages visited, time spent on the site (via cookies and analytics).
  • Professional Information: If you contact us for business enquiries, we may collect your job title and company name.

3. How We Use Your Information

We use your personal data to:

  • Respond to enquiries submitted via the contact form or email.
  • Improve the Website and user experience.
  • Fulfil legal and contractual obligations.
  • Communicate with you if you have requested information or updates.

We use Mailchimp as our email marketing platform. By subscribing to our communications, you acknowledge that your information will be transferred to Mailchimp for processing. Mailchimp is GDPR-compliant and offers adequate safeguards for data protection. You can read Mailchimp’s privacy policy at https://mailchimp.com/legal/privacy/.

We do not use your data for direct marketing without your consent.

4. Legal Bases for Processing

We rely on the following legal bases:

  • Consent – When you submit information voluntarily.
  • Legitimate Interests – To ensure proper Website functionality and analytics.
  • Legal Obligation – Where we are required to retain data.

5. Sharing Your Data

We do not sell or rent your personal data. We may share data with:

  • Trusted third-party service providers (e.g., website hosting, analytics tools, Mailchimp).
  • Legal or regulatory authorities where required.

All third parties are GDPR-compliant and only process data as instructed by us.

6. Cookies and Analytics

Our Website uses cookies for functionality and analytics purposes. You can:

  • Accept or reject non-essential cookies via the cookie banner.
  • Change your preferences anytime in your browser settings.

We use Google Analytics to collect anonymous website usage data.

7. Data Retention

We retain your personal data only as long as necessary for the purpose it was collected and in accordance with legal obligations.

8. Your Rights

Under the GDPR, you have the right to:

  • Access your personal data.
  • Request correction or deletion.
  • Object to or restrict processing.
  • Withdraw consent at any time.
  • Lodge a complaint with the Data Protection Commission in Ireland.

To exercise these rights, contact us at info@dmf.ie.

9. Data Security

We implement appropriate technical and organizational measures to secure your data, including encryption and secure servers.

10. International Transfers

We store and process your data within the European Economic Area (EEA). If data is transferred outside the EEA, it will be protected by appropriate safeguards.

11. Updates to This Policy

We may update this policy from time to time. Any changes will be posted on this page with a revised “Effective Date.”

12. Contact Us

If you have any questions about this policy or your personal data, please contact:
Email: info@dmf.ie
Phone: +353 1 8260470